Enhance your document search capabilities beyond standard field based queries with SmartSearch Content Search. Content Search provides a deeper level of business intelligence by looking within the documents in your database for keywords or phrases and presents a list of matching records. Each record found is further weighed for relevance by the number of Hits located.

Users can create simple word searches or more complex queries using tools for Boolean, phrase based, and proximity searching. SmartSearch Content Search supports advanced data mining tools including wild card and fuzzy based searching with the ability to combine the use of several features within a single search.

• Phrase searching finds phrases like: due process of law.
• Boolean operators like and/or/not can join words and phrases: due process of law and not (equal protection or civil rights).
• Proximity searching finds a word or phrase within "n" words of another word or phrase: apple pie w/38 peach cobbler.
• Numeric range searching finds any number between two numbers, such as between 6 and 36.
• Wildcard support allows ? to hold a single letter place, and * to hold multiple letter places: apple* and not appl?sauce.

Leveraging the Strength of SmartSearch Content Search

To perform a content based search, simply select a pre-defined keyword search and enter a word, combination of words or phrase you wish to locate within the document.

Viewing the Results
Your search results are then available with an indication of the occurances clearly visible within the results screen. The document results are weighted based on the number of Hits returned in each document, but can easily be sorted in ascending or descending order by clicking on the header of any data column.

Hit Highlighting
Once a record is opened, the key word or phrase is highlighted for easy identification. Users can jump from one Hit to the next by clicking on the “Hits” button within the viewer toolbar and selecting “Next Hit”. As a shortcut, users can also press the F3 key to tab between Hits. This tool is especially helpful when navigating between hits that appear several or even hundreds of pages apart.

Turn Images into Business Intelligence with SmartSearch PDF Creator
A picture may be worth a thousand words but not if it’s a picture image of a document. SmartSearch PDF Creator seamlessly transforms your unintelligent image based documents into fully searchable text based records.

PDF Creator is s server based option available for SmartSearch which automatically converts image files such as TIF, JPG, PNG, PCX or even non text based PDF records on the fly as they are indexed into SmartSearch. As an integrated componant of SmartSearch’s Capture Automation toolkit, PDF Creator is simply added to your workflow as a seamless part of the capture process. PDF Creator will convert images coming from virtually any capture source including Scanners, Multifunctional Printers or Fax Servers. Users can even drag and drop records to a watched folder on the network for easy input.

SmartSearch PDF Creator embraces industry standards by converting your records into PDF/A format. Conversion of scanned records into PDF/A provides the benefits of a format now recognized by government and business alike as the standard for long term document retention.

What is PDF/A?
The PDF/A format ensures that your records can be reproduced in exactly same way for years into the future. A key element to reproducibility is the requirement for PDF/A documents to be fully self-contained. All information necessary for displaying the document in the exact manner every time is embedded within the file. This information includes, but is not limited to, all content (text, raster images and vector graphics), fonts, and color information. With its utilization of the PDF/A format, SmartSearch and PDF Creator becomes an integral componant of your overall compliance strategy for records retention.

Content Search Application Benefits:
•Law Offices using content search can now locate keywords or phrases in large case files, transcripts, or depositions.

•Medical Billing companies can leverage the power of Content Search to sort through multi-paged Explanation of Benefit (EOB’s) forms for a single patient name, billing code or date of services.

•Human Resource departments can expedite candidate searches by reviewing thousands of resumes for a particular skill, experience or previous job position.
Accounting Departments looking for a single item code or price can search through thousands of vendor invoices within seconds.

Anyone who can’t remember how a document was filed but can remember what it was about and can now search on a name, phrase, number, etc to locate the record.