The SmartSearch Content Management suite delivers a wide array of tools for image capture automation through its Capture Workflow component. As a standard feature within the SmartSearch core product, Capture Workflow takes a graphical approach for creating and maintaining capture automation through a highly intuitive drag & drop design tool featuring Workflow Activities for image processing.

• Image Enhancement - Poor quality images can be automatically be enhanced with the ability to De-Skew, De-speckle and Auto Crop captured documents as they are being captured into SmartSearch.

• Document Separation - Provides the ability to separate documents based on the appearance of either a barcode or a blank page. This allows for batch scanning of records with automated page breaks where indicated.

• Barcode Recognition – Allows administrators to create zones where barcodes are read and the data is used to index documents automatically to a specific field.

• Import Document by File Name – Import bulk records and automate their indexing by automatically extracting the file name and assigning it to a SmartSearch index field. This feature includes the ability to parse data within the file name and assign it to multiple index values by designating a pre-defined delimiter to the process.

• Auto Import Data & Document – As another valuable tool for bulk imports, this feature allows SmartSearch to monitor a “hot folder” for incoming records and automatically index the files based on an accompanying CSV file. Customers who share data and documents with external sources or rely on outsourced scanning services can now accept and directly import their converted files automatically through FTP rather than upload from a CD of DVD.

Also available are optional modules for the SmartSearch Capture Workflow which further enhance the capture automation through Optical Character Recognition (OCR). These OCR options come in two flavors; Zonal Based OCR and PDF Creator.

• Zonal OCR – Create easy to use OCR based templates to extract data from images with consistent data structures and further automate your indexing processes.

• PDF Creator - PDF Creator is s server based option available for SmartSearch which automatically converts TIF or PDF based image files on the fly as they are indexed into SmartSearch. SmartSearch PDF Creator embraces industry standards by converting your records into PDF/A format. Conversion of scanned records into PDF/A provides the benefits of a format now recognized by government and business alike as the standard for long term document retention.

Capture workflow has the flexibility to release direct to an archive or to an inbox. Any OCR or BCR extracted data can be populated to the selected Archive.